LLANGYBI FAWR COMMUNITY COUNCIL AGM 2009

Minutes of the Annual General Meeting held in Llangybi Village Hall on Tuesday 18^th May 2010

Present

Chairman J Love, Vice Chairman P Dale, Councillors K Backhouse, C Watts, J S Davey, D McLeod, G Rogers; and County Councillor P Clarke.

Clerk Holly Heath

Two members of the public

Apologies for Absence

Councillor I Cameron

Minutes of AGM of 19^th May 2009

Councillor Davey proposed that these Minutes be approved, seconded by Councillor Rogers; and the Minutes were formally approved by Council.

Out-going Chairman’s Report

Councillor Love gave a brief report on the year just completed.

‘In some respects the past 12 months have been very much ‘business as usual’, with over 40 Planning Applications to consider and make representations on, and the continual highways issues to pursue such as street lighting, road signs, verges, and – this year especially – numerous potholes: a lot of such work being fire-fighting reactions. But there have been some positive actions as well, such as the new tarmac surface to the footpath across Llangybi Play Area, new and additional street lights, benches and picnic tables, and renovated notice-boards and bus shelters. There has also been more bulb planting, we have kept the St Cybi’s Well in a tidy condition to satisfy Cadw’s grant requirements, and we have provided funding support for Llangybi Village Hall, Coed y Pean Residents’ Association, and for churchyard maintenance in the 4 churches.

Yet in other respects it has been a difficult year, with the sudden death of our much valued Clerk, Kristine Mitchell, and all the attendant concerns; though we have been very fortunate to secure the services as our new Clerk of Holly Heath, who also acts for Llanhennock C C, and we must record our thanks to her for stepping in so quickly when we lost Kristine.

But perhaps the most significant step forward will be the now imminent purchase of the much-neglected Amenity-designated land adjacent to the Llangybi Play Area, an area of some 2000 square metres which we hope to put to good community use once the sale has been completed and the land cleared. And we must register our appreciation of the help we have received form MCC’s enforcement department in the process. Finally, my thanks to all my fellow councillors for their support this past year’

Election of Chairperson

The Clerk invited nominations for the position of Chair for the coming year.

Councillor D McLeod proposed Councillor J Love, seconded by Councillor Watts. Councillor J Love was unanimously re-elected as Chairman. Councillor Love accepted and thanked colleagues for entrusting the task with him for another year; and in assuming the Chair he thanked colleagues for their confidence in him. He also expressed Council’s congratulations to C Councillor Clarke on his recent election as Chairman of the County Council.

He then signed his Declaration of Acceptance and formally re-instated the Standing Orders for the rest of proceedings.

Election of Vice Chairperson

Councillor Davey proposed that Councillor Dale be re-elected to this position, seconded by Councillor Rogers; Cllr Dale accepted the position and Council approved Councillor Dale’s election. He then signed his Declaration of Acceptance.

Formal Adoption of the Accounts

The Clerk produced copies of the spread-sheet and VAT claim, and their formal adoption was proposed by Councillor Backhouse, seconded by Councillor McLeod; and they were unanimously adopted. The Chairman wished to record Council’s appreciation of the Clerk’s work in preparing these Accounts.

Sub-Committees

In proceeding to confirm appointments to these committees Chairman reminded colleagues that should they so wish any member of the community could be co-opted if their expertise were considered helpful.

Footpaths  It was proposed and agreed that Councillors Davey, Dale, Rogers and Backhouse be reappointed.

Planning It was proposed and agreed that Councillors Love, Dale, Davey and McLeod.

Representatives

Rural Forum:  It was proposed and agreed that Councillors Davey and Love continue this work.

Village Hall Committee:  It was proposed and agreed that Councillors Greenland and Watts continue this work for Council.

Usk Prison Liaison Group: It was agreed that Councillor Rogers and Backhouse (subject to availability) continue this work for Council.

One Voice Wales: It was proposed and agreed that Councillor Cameron continue this work.

Standing Orders

It was proposed by the Chair and agreed by all councillors that the present Standing Orders be formally adopted, along with the Financial Risk Assessment and Code of Conduct as there had been no apparent reason for change.

AOB

Cllr Davey expressed thanks on behalf of the Council for the work undertaken by Cllr Love as Chairman in what has been a hard and busy year.

There being no other business Chairperson closed the AGM at 7.45pm.